{"id":2262,"date":"2018-03-07T16:30:45","date_gmt":"2018-03-07T21:30:45","guid":{"rendered":"http:\/\/www.yourvamentor.com\/blog\/?p=2262"},"modified":"2023-03-07T12:40:14","modified_gmt":"2023-03-07T17:40:14","slug":"3-times-day-watch-productivity-soar","status":"publish","type":"post","link":"https:\/\/www.yourvamentor.com\/blog\/2018\/03\/3-times-day-watch-productivity-soar\/","title":{"rendered":"Do This 3 Times a Day and Watch Your Productivity Soar"},"content":{"rendered":"

Do you get to the end of every day and still have a long list of things to do?\u00a0<\/strong><\/h3>\n

Or worse, do you work later than you planned too often because you still have so much to do at the end of your day?<\/p>\n

Have you ever considered why that happens?<\/em><\/p>\n

We often blame it on our task lists being too long to start with … but it\u2019s probably not that at all.<\/p>\n

When you\u00a0regularly run out of time<\/strong>\u00a0before your daily tasks are completed, first check how much you are putting on your to-do list.<\/p>\n

If it should have been manageable enough, then it\u2019s time to look at exactly\u00a0how you are spending your time every day.<\/strong><\/p>\n

Manage your schedule instead of letting it manage you<\/strong><\/h3>\n

One of the main reasons that we don\u2019t get everything done that we planned is that we allow ourselves to get distracted from the task at hand.<\/p>\n

When you plan your day or your week, it probably doesn\u2019t start out looking overloaded. That would not make any sense, to plan more things than you figure you can get done.<\/p>\n

But then\u00a0distraction and disruption<\/strong>\u00a0come in to the picture \u2013 we move the things we had planned to do, and we add in new things that we hadn\u2019t planned on.<\/p>\n

In this digital age,\u00a0it is much more common to get distracted than it used to be<\/strong>. Remember the only thing that used to distract a secretary from her work was a ringing phone!<\/p>\n

Now email is a huge disruption in the day of a Virtual Assistant.<\/p>\n

Studies on productivity show that\u00a0the average person checks their email 15 times every day<\/a>. And in one study, one-third of US workers actually admitted to responding to most emails\u00a0within 15 minutes<\/span><\/span><\/a>\u00a0of receiving them.<\/p>\n

The recommendation is that we should actually only check it\u00a0three times a day<\/strong>\u00a0to better manage our stress levels. But it also vastly improves our productivity.<\/p>\n

Are you acting or reacting?<\/strong><\/h3>\n

It\u2019s no secret that\u00a0being reactive<\/strong>\u00a0is a big problem for a lot of VAs.<\/p>\n

Because of the nature of our personalities \u2013 as support professionals \u2013 we are naturally inclined to ask someone what they want us to do, and then do it.<\/p>\n

But as a business owner in our own right, we need to be able to separate this mentally.\u00a0We need to be more responsible to ourselves<\/strong>\u00a0in our own businesses than we are to clients.<\/p>\n

Be purposeful. Act on purpose with everything you do.<\/p>\n

If you get an email from a client,\u00a0respond and tell them when you will be able to turn their work around<\/strong>\u00a0for them. Don’t just jump in and derail your own day to do what they need.<\/p>\n

Schedule what they need done in your calendar where it fits.<\/strong>\u00a0(yes, yes, there are times when that happens but try to minimize that).<\/p>\n

And certainly not all email is business related. But I bet if you do a quick audit of how many times you are checking your email every day, you\u2019ll see that there is room for improvement.<\/p>\n

Try checking your email only 3 times a day.<\/strong>\u00a0Or maybe easier … try RESPONDING to your email only 3 times a day. Check it if you must, but book some time to respond to it.<\/p>\n

Do it for a week and then see how much more you get done.<\/strong>\u00a0I’m guessing, a whole lot!<\/p>\n

Click here for many more tips on how to market your Virtual Assistant business.<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Do you get to the end of every day and still have a long list of things to do?\u00a0 Or worse, do you work later than you planned too often because you still have so much to do at the end of your day? Have you ever considered why that happens? We often blame it… Read More »Do This 3 Times a Day and Watch Your Productivity Soar<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"off","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[143],"tags":[164,59,18],"class_list":["post-2262","post","type-post","status-publish","format-standard","hentry","category-productivity","tag-how-to-manage-stress","tag-proactive","tag-time-management"],"yoast_head":"\nDo This 3 Times a Day and Watch Your Productivity Soar<\/title>\n<meta name=\"description\" content=\"Do you get to the end of every day and still have a long list of things to do?\u00a0 Or worse, do you work later than you planned too often because you still have so much to do at the end of your day? 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