{"id":4258,"date":"2024-12-13T10:18:31","date_gmt":"2024-12-13T15:18:31","guid":{"rendered":"https:\/\/www.yourvamentor.com\/blog\/?p=4258"},"modified":"2024-12-23T10:31:53","modified_gmt":"2024-12-23T15:31:53","slug":"podcast-setting-your-va-business-up-for-success-in-2025","status":"publish","type":"post","link":"https:\/\/www.yourvamentor.com\/blog\/2024\/12\/podcast-setting-your-va-business-up-for-success-in-2025\/","title":{"rendered":"Podcast: Setting Your VA Business Up for Success in 2025"},"content":{"rendered":"\n<p>Welcome to another episode of the podcast that teaches you how to be a ridiculously good virtual assistant. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Today I want to talk about getting ready for the new year, by confidently planning for your goals and setting up or tweaking systems to make it happen.<\/h3>\n\n\n\n<p class=\"has-background\" style=\"background-color:#dce0e2\">Today&#8217;s Quote: Give me six hours to chop down a tree, and I will spend the first four sharpening the axe. \u2014 Abraham Lincoln<\/p>\n\n\n\n<iframe loading=\"lazy\" title=\"Embed Player\" src=\"https:\/\/play.libsyn.com\/embed\/episode\/id\/34393930\/height\/192\/theme\/modern\/size\/large\/thumbnail\/yes\/custom-color\/04949a\/time-start\/00:00:00\/hide-playlist\/yes\/font-color\/FFFFFF\" height=\"192\" width=\"100%\" scrolling=\"no\" allowfullscreen=\"\" webkitallowfullscreen=\"true\" mozallowfullscreen=\"true\" oallowfullscreen=\"true\" msallowfullscreen=\"true\" style=\"border: none;\"><\/iframe>\n\n\n\n<p>Click the play button above to tune in, or choose your favourite podcast player below:<\/p>\n\n\n\n<a href=\"https:\/\/open.spotify.com\/show\/2vbBeibF7umX44eHXDeXHa\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" src=\"https:\/\/www.yourvamentor.com\/wp-content\/uploads\/2022\/07\/Spotify.png\" alt=\"Spotify\" title=\"\" border=\"0\" width=\"60px\" align=\"\"><\/a> &nbsp;\n\n<a href=\"https:\/\/podcasts.apple.com\/ca\/podcast\/the-ridiculously-good-va-show\/id1635563103\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" src=\"https:\/\/www.yourvamentor.com\/wp-content\/uploads\/2022\/07\/apple-podcast.png\" alt=\"Apple Podcasts\" title=\"\" border=\"0\" width=\"60px\" align=\"\"><\/a>\n\n<a href=\"https:\/\/www.iheart.com\/podcast\/263-the-ridiculously-good-va-s-99637625\/\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" src=\"https:\/\/www.yourvamentor.com\/wp-content\/uploads\/2022\/09\/iheartradio-icon.png\" alt=\"I Heart Radio Podcasts\" title=\"\" border=\"0\" width=\"60px\" align=\"\"><\/a>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Connect with Tracey D&#8217;Aviero, VA Coach and Trainer<\/h3>\n\n\n\n<a href=\"http:\/\/www.facebook.com\/yourvamentor\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" src=\"http:\/\/www.yourvamentor.com\/wp-content\/uploads\/2012\/06\/facebook_logo-1-e1428604663756.png\" alt=\"Facebook\" title=\"\" border=\"0\" align=\"\"><\/a> &nbsp;\n\n<a href=\"http:\/\/www.twitter.com\/Tracey_D\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" src=\"http:\/\/www.yourvamentor.com\/wp-content\/uploads\/2012\/06\/new-twitter-logo-e1428604645161.jpg\" alt=\"Twitter\" title=\"\" border=\"0\" align=\"\"><\/a> &nbsp;\n\n<a href=\"http:\/\/www.linkedin.com\/in\/traceydaviero\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" src=\"http:\/\/www.yourvamentor.com\/wp-content\/uploads\/2015\/04\/linkedinicon-e1428604864511.jpg\" alt=\"LinkedIn\" title=\"\" border=\"0\" align=\"\"><\/a> &nbsp;\n\n<a href=\"https:\/\/www.instagram.com\/yourvamentor\/\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" src=\"https:\/\/www.yourvamentor.com\/wp-content\/uploads\/2022\/07\/instagram.jpg\" alt=\"Instagram\" title=\"\" border=\"0\" width=\"25px\" align=\"\"><\/a> &nbsp;\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-medium\"><img loading=\"lazy\" decoding=\"async\" width=\"300\" height=\"300\" src=\"https:\/\/www.yourvamentor.com\/blog\/wp-content\/uploads\/2024\/12\/TRGVAS-Episode-134-Cover-300x300.png\" alt=\"Setting Your VA Business Up for Success in 2025\" class=\"wp-image-4259\" srcset=\"https:\/\/www.yourvamentor.com\/blog\/wp-content\/uploads\/2024\/12\/TRGVAS-Episode-134-Cover-300x300.png 300w, https:\/\/www.yourvamentor.com\/blog\/wp-content\/uploads\/2024\/12\/TRGVAS-Episode-134-Cover-1024x1024.png 1024w, https:\/\/www.yourvamentor.com\/blog\/wp-content\/uploads\/2024\/12\/TRGVAS-Episode-134-Cover-150x150.png 150w, https:\/\/www.yourvamentor.com\/blog\/wp-content\/uploads\/2024\/12\/TRGVAS-Episode-134-Cover-768x768.png 768w, https:\/\/www.yourvamentor.com\/blog\/wp-content\/uploads\/2024\/12\/TRGVAS-Episode-134-Cover-1536x1536.png 1536w, https:\/\/www.yourvamentor.com\/blog\/wp-content\/uploads\/2024\/12\/TRGVAS-Episode-134-Cover-2048x2048.png 2048w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\">Episode Notes:<\/h3>\n\n\n\n<p>Today, we\u2019ll talk about setting clear goals, streamlining your systems, and building the confidence you need to elevate your VA business. I&#8217;ll give you some actionable steps to take and the motivation to get started. Get ready to take some notes, and don\u2019t forget to share this episode with a fellow VA who could use a little extra inspiration for the new year!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Setting Clear Goals<\/strong><\/h3>\n\n\n\n<p>Let\u2019s start with goals. Without a clear destination, it\u2019s easy to feel like you\u2019re spinning your wheels or staying stuck in the same place. Setting goals gives you focus, direction, and something to work toward.<\/p>\n\n\n\n<p>But here\u2019s the thing\u2014your goals need to be more than just \u201cI want to earn more money\u201d or \u201cI want more clients.\u201d They need to be specific and actionable.<\/p>\n\n\n\n<p>Enter the SMART goals framework. If you\u2019re not familiar, SMART stands for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Specific \u2013 What exactly do you want to achieve?<\/li>\n\n\n\n<li>Measurable \u2013 How will you know you\u2019ve achieved it?<\/li>\n\n\n\n<li>Achievable \u2013 Is it realistic based on your current resources?<\/li>\n\n\n\n<li>Relevant \u2013 Does this goal align with your long-term vision?<\/li>\n\n\n\n<li>Time-bound \u2013 When will you achieve it?<\/li>\n<\/ul>\n\n\n\n<p>For example, instead of saying, \u201cI want more clients,\u201d you could say, \u201cI will onboard three new clients by the end of Q1 2025.\u201d<\/p>\n\n\n\n<p>When you get really clear on your goals, you can set the right action places in step to reach them. A VA recently came to me because she had no clients, and she didn\u2019t know how to keep going. We started by addressing the biggest issue &#8211; she didn\u2019t have a target market. So everything she was putting out there in her marketing, networking, any conversations she was having, was too general to land with anyone. We set a goal of getting her one client in 30 days and we started working with a proper strategy. Her goal was SMART &#8211; and she got her client, then she got another and another because all she had to do was repeat the process she now had. Goal matter. SMART goals work.<\/p>\n\n\n\n<p>Think about your goals for 2025 &#8211; they don\u2019t have to just be about getting clients. You can set goals in lots of areas:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Financial: How much do you want to earn monthly or yearly?<\/li>\n\n\n\n<li>Clients: How many clients would be ideal, and what type of work do you want to focus on?<\/li>\n\n\n\n<li>Skills: Is there a course or training you\u2019d like to complete to level up your services?<\/li>\n<\/ul>\n\n\n\n<p>Action Step: Take a moment after this episode to write down 1-3 big goals for 2025. Be specific, and don\u2019t forget to make them SMART!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Streamlining Systems and Processes<\/strong><\/h3>\n\n\n\n<p>Next up, let\u2019s talk systems. Having solid systems in place is like having a well-oiled machine for your business. They help you save time, reduce stress, and provide a seamless experience for your clients.<\/p>\n\n\n\n<p>There are three core areas you should focus on:<\/p>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li>Client Onboarding and Communication: Do you have a clear, repeatable process for welcoming new clients? This might include a welcome email, contract templates, or onboarding questionnaires.<\/li>\n\n\n\n<li>Task Management and Productivity: Tools like Asana, Trello, or GQueues can help you stay organized. If you\u2019re juggling multiple clients, having all your tasks in one place is a lifesaver.<\/li>\n\n\n\n<li>Financial Tracking and Invoicing: Are you using a tool like QuickBooks or Wave to stay on top of income and expenses? Tracking your finances regularly will make tax season much less stressful.<\/li>\n<\/ol>\n\n\n\n<p>A lot of VAs think that systems are your procedures &#8211; how you do this task or that task for your clients. But there are so many systems you need for your business too. I worked with a VA once who just could not get her own systems set up. She was very busy with client work and she left her own stuff to last, like many VAs did. We took the time to write it all out and get things streamlined in her business as a result. Not only did she get herself organized and running smoothly, she set up a systems package for her clients that she then started offering as well. Most of the things we do well for ourselves can be client tasks!<\/p>\n\n\n\n<p><strong>Action Step:<\/strong> Choose one system in your business to improve this month. It could be as simple as creating a better workflow for your daily tasks or refining your client onboarding process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Building Confidence and Resilience<\/strong><\/h3>\n\n\n\n<p>Finally, let\u2019s talk about confidence. Confidence isn\u2019t just a nice-to-have; it\u2019s a must-have if you want to grow your VA business. When you\u2019re confident, you attract better clients, communicate your value effectively, and set boundaries with ease.<\/p>\n\n\n\n<p>But let\u2019s be real\u2014confidence doesn\u2019t always come naturally. It\u2019s something you build over time.<\/p>\n\n\n\n<p>Here are three ways to boost your confidence as a VA:<\/p>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li>Practice Positive Self-Talk: Pay attention to the way you talk to yourself. Replace thoughts like \u201cI can\u2019t charge that much\u201d with \u201cMy skills and expertise are worth every penny.\u201d<\/li>\n\n\n\n<li>Celebrate Small Wins: Whether it\u2019s landing a new client or completing a challenging project, take time to acknowledge your achievements.<\/li>\n\n\n\n<li>Say \u201cNo\u201d When Necessary: Confidence also means setting boundaries. Saying \u201cno\u201d to a client or project that doesn\u2019t align with your goals is a sign of strength, not weakness.<\/li>\n<\/ol>\n\n\n\n<p>Finding your confidence can be tough. We work alone all day long. We beat ourselves up more than anyone else. The negative thoughts that our brain hears are plenty. I\u2019ve told you before it takes 5 positive thoughts for your brain to shift from a negative state. Imagine the change you could make if you gave your brain the opportunity to hear 5X more positive talk than negative? That\u2019s why joining a mastermind group like The Virtual Circle is so important for your VA business. Not only do you hear positive stuff from the others in the group towards you, but you also will SAY more positive stuff to others. And it\u2019s contagious, it really is. Positivity breeds positivity. I know this from personal experience. Don\u2019t sit and wallow in your negativity. Take the step to be positive and celebratory! You will not regret it.<\/p>\n\n\n\n<p>Every VA faces setbacks, whether it\u2019s losing a client or dealing with a tough project. Resilience is what helps you bounce back stronger. Remember, every challenge is an opportunity to learn and grow.<\/p>\n\n\n\n<p><strong>Action Step:<\/strong> Identify one area in your business or life where you\u2019d like to feel more confident. Commit to taking one small action this week to build that confidence.<\/p>\n\n\n\n<p>Let\u2019s revisit today\u2019s quote: Give me six hours to chop down a tree, and I will spend the first four sharpening the axe. \u2014 Abraham Lincoln<\/p>\n\n\n\n<p>Efficiently implementing the actions it takes to run your amazing VA business means planning &#8211; and all that means is knowing what you need to be doing and when &#8211; and why your are doing it. What leads into it and what happens next. When you are really focused on success, these things are important and necessary. Clarity will show you the path and you will be able to walk it easily and efficiently.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Do You Need Help?<\/h3>\n\n\n\n<p>I hope you\u2019re feeling inspired and ready to take action. If you need extra support, check out The Virtual Circle, or <a href=\"https:\/\/yourvamentor.com\/chase\">book a call with me<\/a> to talk about how I can help you grow your VA business.<\/p>\n\n\n\n<p>I\u2019m going to leave it here for this week, but I do hope to hear from you. I\u2019d love to have you in the mastermind group &#8211; success will follow!<\/p>\n\n\n\n<p>I\u2019m Tracey DAviero, Confidence Coach for VAs and I\u2019ll see you next time!<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Welcome to another episode of the podcast that teaches you how to be a ridiculously good virtual assistant. Today I want to talk about getting ready for the new year, by confidently planning for your goals and setting up or tweaking systems to make it happen. Today&#8217;s Quote: Give me six hours to chop down&hellip;&nbsp;<a href=\"https:\/\/www.yourvamentor.com\/blog\/2024\/12\/podcast-setting-your-va-business-up-for-success-in-2025\/\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Podcast: Setting Your VA Business Up for Success in 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