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productivity and organization

How to Write a Great Blog Post in One Hour

How long does it take you to write a blog post? If it’s taking you more than an hour, I’m glad you are here. Many Virtual Assistants have a hard time writing efficiently, and this often causes them to waste more time than necessary when it comes to blogging. When it takes you too long to do something, that task often gets pushed aside in favour of other things. Blogging usually takes a back seat to everything else in a VA business, often because you just don’t feel that you have time to get it done. What if I told you that you can write great blog posts consistently in just one hour a week? The key to marketing is… Read More »How to Write a Great Blog Post in One Hour

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Managing Distractions While Working From Home as a VA

If your productivity is starting to suffer as a Virtual Assistant, you may want to have a look at what is distracting your focus. Right now we are in the throes of Coronavirus, and many Virtual Assistants I know suddenly have a house full of people that aren’t usually present during our work days. Is that you? If so, I’ve got some suggestions for you that might help. Managing distractions is a big issue when you are in situations that you aren’t used to, but you may also need these tips if you struggle with distractions even when no one else is around! Here are 10 things to look at if distractions are affecting your productivity: 1. Dedicated Office Space… Read More »Managing Distractions While Working From Home as a VA

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7 Easy Ways to Get More Organized

If you are running out of time every day, you need to get better organized. Virtual Assistants have to manage a lot of things. We have to manage our client work, our own business admin, and sometimes even our clients’ client’s stuff. If you don’t have good organizational practices, you can quickly realize that you waste time, which is money in a VA business. Sometimes it’s because we do have too much to get done in a day – maybe we have overcommitted our time, or maybe we have unexpected roadblocks that have come up. Maybe we really do have more work than one person can do in an allotted day. But most of the time, the reason that we… Read More »7 Easy Ways to Get More Organized

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Simple Is Best When It Comes To Task Management for Your VA Business

Are you looking for a simple organizational system to manage your tasks for your Virtual Assistant clients and your own business? If you find yourself running out of time or forgetting about things you were supposed to do, you may need a better task management system. People often ask me how I stay organized. I guess I look like I’ve got it all together LOL. But I assure you, that’s not always the case! I do have a great system in place, though, and it has worked well for me for many years.   Working with multiple VA clients, we can often lose focus and the priorities can shift from hour to hour. So I have a tip for you that… Read More »Simple Is Best When It Comes To Task Management for Your VA Business

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Time Management Tips for Virtual Assistants

If you’re anything like me, you have at some point come to the end of a day and still had a million things on your task list. What do you do when you run out of time but still have a million things to do? I get all kinds of answers to this question when I ask it – sometimes you push through and keep working till it’s done. Sometimes you break for dinner and then work into the night to get it done. Sometimes you get up early the next morning and get it done. And then you do it all over again the next day. But if this happens to you on a regular basis, then it’s not… Read More »Time Management Tips for Virtual Assistants

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Time Tracking: Don’t Waste Your Client’s Money

I recently had a revelation about Virtual Assistants and how they track time. I talk to a lot of VAs in my circles and one of the biggest discussions remains how much to charge for something. The answer to that is usually centred around how long it takes you to complete a task – whether you are quoting an hourly rate or a package rate. But I didn’t really stop to think about the vast parameters of that thought: how long it takes you to complete a task. What I realized is that everyone works at a different speed. And there is nothing wrong with that. But are you working at the RIGHT speed? If you aren’t, you could be… Read More »Time Tracking: Don’t Waste Your Client’s Money

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My Housecleaner is Back! And More Lessons About Communication

A few months ago I wrote to you about my longtime housecleaner retiring, which meant that we needed to replace her. How hard could that be, we thought? 🙂 We brought in someone new and expected her to be able to do things the way our previous cleaner had. But we didn’t help her very much, by giving her clear enough instructions. I made a strange (I realize now it was strange) assumption that the new girl would be able to seamlessly take over for the other one. She did not. Long story short (you can read it here),  it didn’t work out with the new girl. But the good news is that when I called our old cleaner to get… Read More »My Housecleaner is Back! And More Lessons About Communication

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How to Onboard Clients (the Right Way!)

First impressions matter, in every relationship – but especially in business. When a client has paid you money or agreed to work with you, their expectations kick into gear immediately. If you aren’t providing a great first impression, you could be losing a bit of your client’s trust before you even start working together. Have you developed a great onboarding process for your new clients? If you haven’t, I have some great tips for you. Your process for onboarding clients should be all about clarity and communication. 1. Send a welcome letter or email. Once a client agrees to work with you, clearly outline what comes next for them. Be succinct in your emails – try not to get too… Read More »How to Onboard Clients (the Right Way!)

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