productivity and organization

Podcast: Make Meetings Work Better With Your Virtual Assistant Clients

Today’s Quote: You have a meeting to make a decision, not to decide on the question. – Bill Gates Welcome to another episode of the podcast that teaches you how to be a ridiculously good virtual assistant. Everyone hates meetings because they often end up being time wasters, but they do serve a purpose. Today I’m going to teach you how to make them super efficient. Click the play button above to tune in, or choose your favourite podcast player below:   Connect with Tracey D’Aviero, VA Coach and Trainer         Episode Notes: Meetings are very useful, but so many people don’t use them properly. They take up too much time. They aren’t run properly. They don’t… Read More »Podcast: Make Meetings Work Better With Your Virtual Assistant Clients

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Podcast: Increase Productivity Without Sacrificing Your Excellence

Today’s Quote: Lost time is never found again. – Benjamin Franklin Welcome to another episode of the podcast that teaches you how to be a ridiculously good virtual assistant. Today we are going to talk about productivity – how to get more done without sacrificing quality work or excellence. Click the play button above to tune in, or choose your favourite podcast player below:   Connect with Tracey D’Aviero, VA Coach and Trainer         Episode Notes: As virtual assistants, we talk a lot about productivity. Time is money when you provide a service like we do, and every minute counts. That doesn’t mean that you have to work fast, or charge by the minute. What I’m talking… Read More »Podcast: Increase Productivity Without Sacrificing Your Excellence

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Podcast: Balancing Work and Life Better as a Virtual Assistant

Today’s Quote: There’s no such thing as work-life balance. There are work-life choices, and you make them, and they have consequences. Jack Welch, businessman, CEO of GE Welcome to another episode of the podcast that teaches you how to be a ridiculously good virtual assistant. Today we are talking about work life balance, and what you need to do to be a great business woman AND a great family member. It’s a situation that happens from time to time – but by handling it correctly you can minimize the effects of it as a VA. Click the play button above to tune in, or choose your favourite podcast player below:   Connect with Tracey D’Aviero, VA Coach and Trainer  … Read More »Podcast: Balancing Work and Life Better as a Virtual Assistant

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5 Routines You Can Implement Now To Become a More Efficient Virtual Assistant

If you are not working with regular routines in your VA business, and instead handling everything ‘as it comes up’, you are probably wasting time and risking burnout. Routines are an excellent way to bring regularity into your VA business. All business owners have lots of balls in the air, and it’s important to manage them well regularly, so none of them drop. One of the best ways you can manage your ever-changing workload is to implement regular routines that can help you to keep on top of what needs doing, prioritize it accordingly, and get it done. Routines improve your productivity and efficiency – and they don’t have to be boring. First, here are some ‘don’t do this’ tips… Read More »5 Routines You Can Implement Now To Become a More Efficient Virtual Assistant

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Managing Your Work Pace to Efficiently Support VA Clients

Are you wasting your client’s money? If you are wasting time while working on their Virtual Assistant tasks, you might be charging them unnecessarily. The pace you work at is a very important part of your VA business. Why? Because our clients pay us for the time we spend on their tasks. Wasting time means wasting your client’s money. In a corporate setting, we don’t really often work against a clock. Yes, we work on deadlines (ours and other people’s) but not to the extent that we need to do so as a VA. When we start our VA business, this can be a difficult transition – all of a sudden we have to be responsible to justify every minute… Read More »Managing Your Work Pace to Efficiently Support VA Clients

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How to Write a Great Blog Post in One Hour

How long does it take you to write a blog post? If it’s taking you more than an hour, I’m glad you are here. Many Virtual Assistants have a hard time writing efficiently, and this often causes them to waste more time than necessary when it comes to blogging. When it takes you too long to do something, that task often gets pushed aside in favour of other things. Blogging usually takes a back seat to everything else in a VA business, often because you just don’t feel that you have time to get it done. What if I told you that you can write great blog posts consistently in just one hour a week? The key to marketing is… Read More »How to Write a Great Blog Post in One Hour

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Managing Distractions While Working From Home as a VA

If your productivity is starting to suffer as a Virtual Assistant, you may want to have a look at what is distracting your focus. Right now we are in the throes of Coronavirus, and many Virtual Assistants I know suddenly have a house full of people that aren’t usually present during our work days. Is that you? If so, I’ve got some suggestions for you that might help. Managing distractions is a big issue when you are in situations that you aren’t used to, but you may also need these tips if you struggle with distractions even when no one else is around! Here are 10 things to look at if distractions are affecting your productivity: 1. Dedicated Office Space… Read More »Managing Distractions While Working From Home as a VA

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7 Easy Ways to Get More Organized

If you are running out of time every day, you need to get better organized. Virtual Assistants have to manage a lot of things. We have to manage our client work, our own business admin, and sometimes even our clients’ client’s stuff. If you don’t have good organizational practices, you can quickly realize that you waste time, which is money in a VA business. Sometimes it’s because we do have too much to get done in a day – maybe we have overcommitted our time, or maybe we have unexpected roadblocks that have come up. Maybe we really do have more work than one person can do in an allotted day. But most of the time, the reason that we… Read More »7 Easy Ways to Get More Organized

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